Lecture, Film & Workshop Sessions

Instructions for Presentations

Most talks will be scheduled for 30 min, 45 min or 1 hour. Should you wish to give a longer talk, please contact the lecture secretaries. Please keep to time. Presentations should be uploaded or made available to the conference session chair-person prior to the start of the session. For information on the types of hardware and software available, click here. Presentations must be checked for technical problems prior to the presentation during breaks.

Information for Lecturers and Chairpersons

These notes are intended to give you some advice on the equipment that is available in our lecture theatres, and to outline the procedures for lecturers and session chairmen. If you have any queries, do not leave it until the last moment, but contact the Technical Manager as soon as possible.

Notes for Lecturers

Summary: Important things to remember...

  • Bring your own laptop with the relevant software, and the presentation installed.
  • If you have a wide-screen laptop please ensure your presentation is configured to run in a 4:3 aspect ratio, as our (and most other) digital projectors can have problems when dealing with different aspect ratios. If you are unsure about any of this please contact the technical manager well in advance of the conference.
  • Bring a copy of your presentation on a CD-ROM or USB memory stick for installing on another machine if there are any problems.

Introducing yourself to the Hidden Earth Team

Please introduce yourself to the Session Chair prior to your session. They should be in the Lecture theatre during the break prior to the session chair. They would appreciate you providing a short explanation of what your presentation is about; so that they are better able introduce you to the audience.

Lecture Theatre Equipment

Each theatre will be equipped, as standard, with a PA system, a lapel microphone, a digital projector, an overhead projector (OHP), a DVD player, a lectern with a stereo sound line on a 3.5mm jack plug, and a 15-pin male VGA cable for your laptop. There will also be mains power available at the lectern. There will be two projection screens (for the digital projector and the OHP) and a laser pointer. There should be a microphone on the lectern as well.

Please note ...

  • If your computer is not PC-compatible then you should contact the Technical Manager at least a month before the conference to discuss your requirements, e.g. for adapters and leads.
  • Any other equipment is considered 'non-standard' and you should contact the Technical Manager in advance of the conference to discuss your specific requirements.
  • Laptops and other computer equipment are not supplied as standard.

Arriving at the Lecture Theatre

Familiarise yourself with the lecture theatre. Visit your lecture theatre during one of the breaks and familiarise yourself with the equipment.

Arrive in plenty of time for your talk, ideally 10-15 minutes before the session if you are first, or 5-10 minutes before the session if you are second or third, (whatever you do, don't cause us to panic by showing up just 30 seconds before you are due to speak).

  • Introduce yourself to your session chairman.
  • Go to the technical staff to be fitted with a lapel microphone.
  • If you are using the computer or video projector, make sure that it is completely ready to use before the session starts, needing only for leads to be swapped or for a DVD or video cassette to be inserted.

During your lecture

  • Should your microphone fail, (cut out or crackle), take the one off the chairman or use the lectern microphone. The sound crew will bring up the volume on it for you.
  • Normally the chairman will warn you if you are running out of time. Please be fair to the next talker by not over-running your allotted time.
  • When you have finished speaking and taking questions, do not forget to pass on your microphone. Please be prompt in this, as we do not have long between talks.